Data Backup Software; The Why And the How of Securing Critical Files

Data Backup Software; The Why And the How of Securing Critical Files



Along with having a stellar firewall, and being as digitally agile as possible, backing up your data is one of the most important things your business can do to prepare for the worst. 

data backup softwareBackup software creates a copy of your data in a certifiably secure location. Failure to backup can result in all sorts of legal and financial pain. In the following article we’ll cover a few important points to remember about the backup process, as well as some of the best technology for doing so.

A Few Things to Remember about Backup

Synchronisation isn’t backup

Cloud syncing services such as OneDrive or Dropbox are a very efficient way of saving files to other machines. However amended or deleted files will only be stored for a limited time period. Often just 30 days. Good file backup software should permit recovery for files that were deleted years ago. For many businesses, multiple years of document history are a legal requirement.

Use a 3-2-1 Method

Consider this; if your data is backed up in a hard drive that sits next to your desktop device, a fire or theft will destroy everything. Therefore it’s wise to keep at least one copy off site, ideally in two different formats and copied three times. Hence 3-2-1.

A Note on Scheduling Backup

data backup software

Failure to update your backup is a common pitfall. Your data backup software should have an incremental approach that regularly backs up new or updated files. Don’t hold back on the regularity here. This may vary depending on how your business works but even hourly backups aren’t overkill. Especially if the thought of losing half a days’ work would be a disaster. Also incremental backups should be augmented with full backups periodically.

The Best Backup Solutions

There are a variety of options out there. And the correct one will vary depending on the nature of your business. However the four below have proven popular for a range of businesses.


Whether on-premise or remote, this is both the fastest and most straightforward backup solution. Acronis uses blockchain based authentication and it’s also a great piece of email backup software with granular Exchange mailbox protection. It also offers flexible storage options and even includes built in ransomware protection. Discover Acronis's full list of features. If working with Acronis sounds appealing note that at Intalex we have specialised knowledge in Acronis Cyber Backup Cloud.

Synology Active Backup

Synology is popular with businesses that wish to centrally protect their data that might be spread across computers, physical servers, VMware virtual machines etc. It makes monitoring of tasks easier by centralising backups to a single device. A great deal of time and money can also be saved with Synology’s predetermined templates and volume installation as it automates a majority of the tasks. This effortlessness is compounded by its simple deployment process thanks to its agentless backup of virtual machines. Find out more about Synology Active Backup.


Similar to the previous offerings above, NetWorker by Dell stores information in a centralised location. Using just one management page, every data recovery and backup function can be performed; backup-to-disk, backup-in-Cloud, tape backup etc. It also offers automation and accelerated data backup & recovery across all devices. Get pricing and product info.


This simple solution has zero limits on capacity or bandwidth. This can save a great amount of time. Weighing up the options on tiered pricing can be lengthy. It also incorporates a great anti-theft feature that will record the IP address of your computer whenever it connects. There are also various central management tools that allow admins to view backup details and receive alerts on issues. Find out more on Backblaze.


As we’ve seen, there are a range of options for backing up your data. Choosing the correct one will vary a great deal depending on your current technology.

For example, the best PC backup software might not be the best Mac backup software. Still, consider what type of backup will be best suited to your business.

Another point to note is the varying in types of backup

  • A full backup is all selected data.
  • Incremental backup is a copy of the data that’s changed since the last backup.
  • And differential backup is an incremental backup but only with data that’s been added since the last full backup.

Different backup solutions offer different strengths and weaknesses depending on the types of backup you’re more likely to be performing.

These questions can be addressed easily when working with a team experienced in backup solutions.

Get in touch with Intalex if you’re ready to secure your business’s data.


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